Negotiation

A negotiation meeting is a discussion between two or more parties with the goal of reaching an agreement that benefits everyone. These meetings are typically focused on business transactions, contracts, partnerships, or conflict resolution.

By using the Negotiation Meeting Agenda Template, you can lead successful negotiations and note important information that will help you achieve a positive outcome. Use this template to develop and implement strategies, perfect your proposal, and record every detail.

Advance your negotiation strategy by using this template directly in Meetingflow! Use our AI to look up participant's bios, strategies, and relevant questions. Collaborate with your team, record meetings, and capture key information all in one place with Meetingflow.

Negotiation Template

Meeting Prep Checklist

• Set clear objectives for the meeting
• Establish your priorities, non-negotiables, and desired outcomes
• Review any past interactions with all participants
• Research the other party's industry, strategies, negotiation style, goals, pain points, and challenges
• Understand the participant's decision-makers and influencers
• Identify common ground (shared goals, values, and interests)
• Establish a Best Alternative to a Negotiated Agreement (BATNA) and Worst Alternative to a Negotiated Agreement (WATNA)
• Develop a clear negotiation strategy (opening position, target position, and walk-away point)
• Anticipate potential responses and prepare thorough counters
• Conduct mock negotiations and role-play different scenarios
• Gather data, facts, and supporting evidence
• Identify potential objections/counterarguments; develop detailed counteroffers and strategies
• Clarify roles and responsibilities during the negotiation
• Craft a persuasive and compelling opening statement that sets a positive tone
• Determine where you are willing to make concessions and what trade-offs you can offer

Meeting Agenda Template

1. Opening and Agenda Review

   • Welcome and introductions
   • Recap of agenda and purpose
   • Review negotiation goals

2. Proposal Presentations and Positions

   • Parties present proposals and positions
   • Discuss questions/concerns and clarify any unclear points

3. Negotiation and Proposal Amendments

   • Begin negotiation process
   • Discuss and propose amendments

4. Break

   • Allow for a break if necessary

5. Continued Negotiation

   • Resume negotiation and aim to reach a consensus

6. Agreement, Action Items, and Follow-Up

   • Summarize agreements and address remaining issues
   • Confirm action items and follow-up plan

7. Discussion, Feedback, and Evaluation

   • Answer any remaining questions or concerns
   • Discuss feedback and potential improvements

8. Closing and Thank You

   • Summarize key points and agreements reached
   • Thank participants for their engagement

Meeting Notes Template

1. Basic Information

   • Date and time
   • Attendees and their roles
   • Key decision-makers
   • Contact information

2. Key Agreements and Action Items

   • Specific agreements reached
   • Negotiation terms, conditions, and compromises
   • Action items assigned to each party (i.e., responsibilities, deadlines, and follow-up actions)

3. Open Issues and Concerns

   • Unresolved issues, questions, or concerns
   • Plans for further discussion or clarification

4. Proposals and Offers

   • Proposals and counteroffers made
   • Any associated conditions or requirements

5. Clarifications and Questions

   • Questions from either party and responses
   • Follow-up actions agreed upon

6. Participants’ Information

   • Decision-making process, decision-makers, and influencing factors
   • Participants’ communication styles, reactions, non-verbal cues, and emotions displayed during the negotiation
   • Your Best Alternative to a Negotiated Agreement (BATNA) and Worst Alternative to a Negotiated Agreement (WATNA)

7. Negotiation Summary

   • Timing of major milestones achieved and overall progress of the negotiation
   • Positive and negative portions of the meeting
   • Additional points or statements that might require addressing
   • Effectiveness of your prepared strategies and tactics

8. Next Steps and Follow-Up Actions

   • Agreed-upon next steps and deadlines
   • Roles and responsibilities for next steps

Meeting Follow-up Checklist

• Review meeting notes and summary
• Update CRM with meeting notes, recording/transcript, and contact information
• Update agreements, decisions, and next-steps in CRM
• Conduct an internal debriefing session with your team and ask for feedback
• Outline and assign action items, responsibilities, and deadlines
• Share outcomes and any relevant action items from the negotiation with stakeholders
• Send a follow-up email summarizing key points of the negotiation, reiterating agreed-upon terms, and thanking the participants for their time
• Schedule a follow-up meeting if applicable
• Set a reminder and plan for follow-up meeting
• Act on action items promptly
• Maintain open communication and provide updates on progress
• Track progress of action items, agreements, deadlines, and KPIs
• Refine your negotiation strategies based on what worked well and what could be improved
• Document learnings and insights

Maximize Your Meeting Success

Instantly use this template in Meetingflow:

• Connect your calendar to collaborative meeting plans
• Automatically update your CRM
• Take and manage collaborative notes
• Get AI customer follow-up emails and AI summaries
• Learn more about better meetings with Meetingflow